Warehouse inventory

Take inventory in your warehouse quickly and without unnecessary hassle!

This is a way to facilitate and optimize work just in 1 day!
Install EqMan and quickly identify:
– surpluses and shortages
– expired goods
– draw up acts and documents automatically
– systematize the inventory items and organize tools, equipment and consumables.

Inventory of the warehouse with EqMan

  • With EqMan, inventory of materials in the warehouse is on average three times faster and easier than without it.
  • Get comprehensive information about the inventory items by instantly scanning a QR code or NFC tag.
  • Create sites and locations, assign tangible assets to employees to track their movement or to easily find them if necessary.
  • Solve the problem of constant shortages – dual confirmation of acceptance and issuance prevents fraudulent transactions.

The procedure for inventory of goods in the warehouse

  • Enter all information about products, tools, consumables and equipment into the software application.
  • Create catalogs, assign responsible employees for each unit to organize lists and easily search by categories.
  • Scanning of goods helps to instantly get the necessary information about a production unit and enter it into the database without unnecessary entries and waste of time.
  • If there is a shortage or surplus of inventory items, generate reports and acts automatically

Advantages of the EqMan warehouse inventory software

  • The manager has access to information at any time and from any device.
  • Check the actual number of assets with the indicators in the documents, scheduled or unscheduled – preparation is not required.
  • Spend up to 65% less time on inventory.
  • Customizable templates make the platform suitable for companies of all profiles: manufacturing, trade, medicine and pharmaceuticals, IT companies and offices, construction firms, etc.

Free Eqman demo!

You will learn about the features of the program and learn how to work with the service

  • Online in zoom, skype or google meet
  • At any convenient time
Book a demo

Every business owns assets, and we will help you manage them

Reception / Issuance

A simplified process of issuing and accepting: choose an inventory item and a person to whom you want to issue it.

Full history of the operation

All detailed information about the interaction of employees with the inventory items will be displayed on a single screen

Creation of QR codes

Generate QR codes, print them out and glue them to the tools

Complete inventory control

Arrange storage locations for inventory items and optimize the search for the required ones.


Kit out the tools/equipment with spare parts and consumables, and perform operations only with the main tool

Access for all employees

Add all your employees from storekeepers and workers to the directors of your company

Mobile application

Use all the features of EqMan, including instant notifications of the movements of any inventory items

Move between objects

Track the movement of inventory items between all your sites and locations

Equipment price accounting

Monitor the kitting of your sites and warehouses not only in terms of range but also in monetary terms

Start using EqMan for free
Pay as your needs grow



usd 29


All rates
  • Cloud inventory
  • Adding custom fields to the tool card
  • Import and export of the tool via a file
  • Adding a photo to the tool
  • 400 tools
  • 40 users

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How to implement EqMan in 1 day?

Sign up

in the EqMan service



users and inventory items



a unique QR code and link it to the inventory item



the application and keep a record of the inventory items



and link the QR code to the inventory item

Staff training

We will help you implement the application in your company and train the staff!

Start learning

Что клиенты говорят о нас

Реальные отзывы наших клиентов!


We started using EqMan a few months ago and immediately felt the effect – the entire tool is marked, all employees use the mobile application, I know exactly who has the tool and at what facility, and handing over the tool after the facility is quick and without any questions.

We plan to cover also consumables, and leftovers for building materials using EqMan

We will also mark everything that is located in administrative buildings in order to keep records and inventory of fixed assets, furniture and office equipment.

EqMan really suited our needs very well, it became much easier for me personally to work. Keep it up!

Sergey Kovriga

For a long time, they tried to set up accounts for the movement of goods and materials. Worked in spreadsheets and journals. Everything was fine until the first inventory… Having learned about the EqMan project, we saw in it everything that we had been striving for for so long. Why become users? I will answer like this:  
  1. This product eliminates the possibility of the human factor losing something when moving. No need to look for the last in case of loss
  2. All data is always at hand
  3. Easy and fast inventory
  4. Marking is a separate praise. I recommend to everyone! Personally in our company, EqMan delights Thanks to the developers for making our work easier and more efficient!

Olga Didova

Met EqMan in May 2020. This is a great solution for both small and large companies. Very convenient functionality, you can quickly and easily take inventory, just open the application on your phone and scan the QR code. It is also very convenient to track the movement of equipment in the company and outside it.

Плюсы: – всегда знаешь где находится то или иное ТМЦ – быстрая и удобная инвентаризация – удобное приложение – лёгкость в работе

Sergey Petrenko

A very handy program for keeping records of material. Also, the approach of the staff to improve the program to our requirements.

Ludmila, Design and Test Lab

My name is Ludmila and I am an assistant manager at Design And Test Lab. At some point in the quarantine, the issue of equipment inventory became acute, because most of the employees switched to a remote work format. It has become very difficult to control which gadget is located in which part of the city at the moment. Kirill, CEO at EqMan, came to the rescue with his Eqman application and everything immediately fell into place! Now you can easily see who uses what, which gadget has just been sent for service, which one has been decommissioned, and which one needs repair or replacement (thanks to the comments in the profile of each inventory item). You have created an amazing product to help companies with a large number of inventories on their balance sheets.

Chorniy Taras

The integration of EqMan in the company has given us the opportunity to significantly reduce the time to work with the management of the company’s wealth. The guys from EqMan are very pleasantly surprised by regular improvements and attention to our needs. I consider this cooperation a very successful decision for our company!

How to properly take inventory in the warehouse

At enterprises of any kind of activity, periodic inventory of the warehouse is required. It does not depend on the scale and specifics – a reconciliation is required both for construction companies with a huge list of materials and tools and for small stores with a limited list of goods.

Why do I need to perform a reconciliation:

  • to monitor the quantity of inventory items, maintain their safety and integrity, as well as compliance with the condition of the regulatory;
  • to understand the consumption and its rate, planning further timely procurements;
  • to monitor the relevance and expiration dates, condition of assets, timely sale or use of goods, sending assets for scheduled repairs, modernization, replacement, technical inspection, etc.;
  • to be able to fulfil obligations to consumers – an accurate awareness of the goods and materials available will ensure uninterrupted operation and delivery within the agreed time frame.

Reconciliation can be a long and complicated procedure if its process is poorly established. If you have been thinking about how to take inventory in your warehouse without spending extra man-hours and resources, try our specialized application for automation.

When is it necessary to carry out inventory of the warehouse

Each company independently sets the periods and rules of warehouse inventory Create clear instructions for the personnel that will assist in making reconciliation without hitches and controversial issues.

The internal audit can be scheduled or unscheduled. Scheduled reconciliation is carried out periodically, as determined in advance, and depending on the specifics of the work, often from 1 to 4 times a year. An unscheduled internal audit is ordered by the general executive or the inspection authorities without prior warning of employees – this helps to find out about the real state of things at the enterprise, to identify cases of theft. There are also following reasons to order an unscheduled inspection:

  • transfer of property to another owner, change of financially responsible employees;
  • change of ownership, restructuring of the organization;
  • emergencies that could or have led to property damage, including anthropogenic and natural force majeure circumstances; reduction of staff by more than 50%.
  • reduction of staff by more than 50%.

Also, reconciliation can be complete and partial. A partial inventory of goods in the warehouse with 1C 8.2 when using our special EqMan application is allowed as often as required by management – process automation enables quick and accurate operation without wasting time on filling out papers, tables and other bureaucratic difficulties.

Inventory automation

What you need to do for a simple and quick inventory of the warehouse is to order specialized software and implement it. Our platform can be installed in one day and does not require additional equipment. Even inexperienced employees will be able to accurately enter statements, do it without a hitch directly from their smartphone.

In the application, you will summarize the results of the inspection and instantly see discrepancies in the balances, if any. What is significant is that thanks to automation, the problem of shortage can be solved since the acceptance of goods is also carried out more clearly and transparently and write-offs without dual confirmation become impossible. Misgrading, errors due to human inattention and employee intentional frauds are minimized.

After entering the data in the software, reports and statistics are generated, based on which the owner makes management decisions. All documents can be downloaded in a convenient format and printed.

It does not matter if you previously carried out inventory of goods in the warehouse using non-specialized software. The databases are loaded into EqMan, you do not have to transfer everything manually.

Contact us


If you have any questions about the service, or you require a demonstration of how EqMan works, contact us!

    Warehouse inventory. Warehouse inventory software | EqMan