Inventory

Take inventory using your phone!

For enterprises of all sizes and profiles!

Install EqMan and:
– see everything that is on the balance;
– identify cash gaps, thefts, stale goods;
– make a reconciliation quickly and accurately.

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Inventory in a warehouse

 

The warehouse is exactly that part of any enterprise where reconciliation is required most often. All products, goods, stocks, spare parts, raw materials and remainders are stored here. It is important to control not only the quantity, but also the grade of inventory items. In many situations, it becomes necessary to record suppliers, the origin of products, as well as their shelf life for control. Awareness of the situation in the warehouse is the way to competent procurement planning, cost reduction and profit increase.

 

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Computer inventory

 

    Today, most companies have computerized departments. This may be both an accounting department with a dozen employees and entire firms and divisions, especially if the company’s main activity is related to the development of a digital product. Monitors and printers, computer mice and consumables are recorded. The peculiarity of accounting of computer equipment is the need for modernization. Plan a gradual upgrade and repair with Eqman.

 

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Inventory in a store

 

How to correctly recalculate inventory items in the store? If you close for stocktaking, then profit is lost. If employees work overtime, you’ll have to pay them extra. Fortunately, modern tools allow you to reduce the reconciliation time by three times! Install Eqman and organize your work. It is also a way to prevent employee thefts and frauds (the movement of goods is recorded in the software).

 

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Inventory of fixed assets at a manufacturing site

 

    At a manufacturing site, it is important to control the situation with fixed assets, raw materials and in-process inventory. Timely inspection will help to keep the equipment in working condition. Install the Eqman mobile app and track when the maintenance and modernization are carried out. Easily plan the procurement of materials. Plan the utilization of production capacities so as to avoid downtime and overload of equipment.

 

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Inventory in a hotel

 

    The success of the hotel depends on the level of service. And to provide good service, you need to know where and what is lying, how many sets of linen are clean and how many are in the laundry, which rooms are occupied and on what dates. Marking of inventory items and entering information into the software will help with this. It is impossible to control all the little things in the hotel for sure without automation. If you want to gain a competitive advantage, install Eqman for hotels.

 

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Inventory in a drugstore

 

    Medicines require special storage and marking. It is extremely important to maintain order in the drugstore, to know the location of medicines, the expiration date of each batch and suppliers to whom the goods are returned for disposal if necessary. The responsibility for non-compliance is high since pharmaceutical drugs are dangerous to human health. Download Eqman and automate drugstore accounting, speed up reconciliation by 65%, prevent employee fraud.

 

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Free Eqman demo!

You will learn about the features of the program and learn how to work with the service

  • Online in zoom, skype or google meet
  • At any convenient time
Book a demo

Every business owns assets, and we will help you manage them

Reception / Issuance

A simplified process of issuing and accepting: choose an inventory item and a person to whom you want to issue it.

Full history of the operation

All detailed information about the interaction of employees with the inventory items will be displayed on a single screen

Creation of QR codes

Generate QR codes, print them out and glue them to the tools

Complete inventory control

Arrange storage locations for inventory items and optimize the search for the required ones.

Kitting

Kit out the tools/equipment with spare parts and consumables, and perform operations only with the main tool

Access for all employees

Add all your employees from storekeepers and workers to the directors of your company

Mobile application

Use all the features of EqMan, including instant notifications of the movements of any inventory items

Move between objects

Track the movement of inventory items between all your sites and locations

Equipment price accounting

Monitor the kitting of your sites and warehouses not only in terms of range but also in monetary terms

Start using EqMan for free
Pay as your needs grow

Month
Year

Optimal

usd 29

month

All rates

“Optimal” package

  • Cloud inventory
  • Adding custom fields to the tool card
  • Import and export of the tool via a file
  • Adding a photo to the tool
  • 400 tools
  • 40 users

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How to implement EqMan in 1 day?

Staff training

We will help you implement the application in your company and train the staff!

Start learning
smartphone-image
1
Sign up

in the EqMan service

2

Create

users and inventory items

3

Generate

a unique QR code and link it to the inventory item

4

Install

the application and keep a record of the inventory items

5

Scan

and link the QR code to the inventory item

Что клиенты говорят о нас

Реальные отзывы наших клиентов!

Vitaliy

We started using EqMan a few months ago and immediately felt the effect – the entire tool is marked, all employees use the mobile application, I know exactly who has the tool and at what facility, and handing over the tool after the facility is quick and without any questions.

We plan to cover also consumables, and leftovers for building materials using EqMan

We will also mark everything that is located in administrative buildings in order to keep records and inventory of fixed assets, furniture and office equipment.

EqMan really suited our needs very well, it became much easier for me personally to work. Keep it up!

Sergey Kovriga

For a long time, they tried to set up accounts for the movement of goods and materials. Worked in spreadsheets and journals. Everything was fine until the first inventory… Having learned about the EqMan project, we saw in it everything that we had been striving for for so long. Why become users? I will answer like this:  
  1. This product eliminates the possibility of the human factor losing something when moving. No need to look for the last in case of loss
  2. All data is always at hand
  3. Easy and fast inventory
  4. Marking is a separate praise. I recommend to everyone! Personally in our company, EqMan delights Thanks to the developers for making our work easier and more efficient!

Olga Didova

Met EqMan in May 2020. This is a great solution for both small and large companies. Very convenient functionality, you can quickly and easily take inventory, just open the application on your phone and scan the QR code. It is also very convenient to track the movement of equipment in the company and outside it.

Плюсы: – всегда знаешь где находится то или иное ТМЦ – быстрая и удобная инвентаризация – удобное приложение – лёгкость в работе

Sergey Petrenko

A very handy program for keeping records of material. Also, the approach of the staff to improve the program to our requirements.

Ludmila, Design and Test Lab

My name is Ludmila and I am an assistant manager at Design And Test Lab. At some point in the quarantine, the issue of equipment inventory became acute, because most of the employees switched to a remote work format. It has become very difficult to control which gadget is located in which part of the city at the moment. Kirill, CEO at EqMan, came to the rescue with his Eqman application and everything immediately fell into place! Now you can easily see who uses what, which gadget has just been sent for service, which one has been decommissioned, and which one needs repair or replacement (thanks to the comments in the profile of each inventory item). You have created an amazing product to help companies with a large number of inventories on their balance sheets.

Chorniy Taras

The integration of EqMan in the company has given us the opportunity to significantly reduce the time to work with the management of the company’s wealth. The guys from EqMan are very pleasantly surprised by regular improvements and attention to our needs. I consider this cooperation a very successful decision for our company!

Why do I need an inventory of assets?

Reconciliation can be complete and partial, as well as planned and unplanned. The goals and reasons for different types of internal audits differ depending on the situation. But in general, the reconciliation is carried out to perform such tasks:

  • identification and accounting of the material property of the institution for ensuring its further safety, as well as the identification of unaccounted inventory items;
  • identification of discrepancies between the actual and nominal quantity of goods – shortages and surpluses of inventory items are recognized and eliminated;
  • checking the rules for the maintenance of goods, stocks, equipment, checking the rules of operation and recommended conditions;
  • obtaining information about the use of inventory items, identifying patterns and statistics. Which consumables are more economical, which types of products are poorly marketed and not profitable.
  • Assessment of available resources in terms of their market value and actual condition.

It is mandatory by law to conduct an internal audit before the annual reporting, during the change of responsible persons, transfer of ownership, as well as after cataclysms and natural disasters affecting the company.

How to start inventory accounting

The procedure consists of several stages:

  1. Preparation. At this stage, an order is executed in which a commission is appointed, the terms of the internal audit are determined; it specifies in which departments and which assets will be reconciled. All involved persons shall be familiarized with the order.
  2. Conducting the reconciliation. The actual availability of inventory items is determined, weighing, measurements, and verification of key indicators are carried out. The procedures are carried out with the participation of all members of the commission.
  3. Reconciliation of the received information, identification of inconsistencies and their registration. Discrepancies are identified, their causes are described, and recorded in the statements.
  4. Entering the results into the documents, bringing the actual results in line with the nominal indicators according to the documents. If there is a shortage, the persons concerned and their punishment are determined.

For reconciliation to take place quickly and discrepancies to be minimal, it is important to organize storage and accounting. Therefore, it is worth starting work with a certificate of the automatic accounting system. Create a clear storage system. Mark the assets and appoint those responsible for them. Then the internal audits will be carried out quickly and without unpleasant consequences.

Ready-made solutions for inventory of material assets

Previously, records were made in huge dusty books, later in spreadsheets. Of course, this is better than a complete lack of inventory. But in the XXI century, there are more effective ways. One of them is the Eqman mobile app.

  • Suitable for institutions of all sizes – flexible tariffs are beneficial for small vegetable stalls at your home and entire international networks.
  • Suitable for all profiles: manufacturing, construction, IT companies and offices, medical institutions, trade, HoReCa.
  • Allows you to get all the information about the inventory item after a single scan of a tag.
  • Does not require special equipment – only smartphones.
  • Helps to carry out internal audits 3 times faster.
  • Prevents employee fraudulent operations thanks to the dual confirmation of acceptance and issuance of inventory items.
  • Can be implemented in one day.
  • Assists in tracking the location and movement of inventory items, as well as marking employees who are responsible for them.
  • Contributes to reducing downtime by 35% thanks to the awareness of the situation and ease of planning.
  • Includes various types of reports and analysis that are generated automatically.

Additionally, Eqman offers a free trial period. It is not limited in time – use as much as you need to understand the benefits of the service. When you want to expand the functionality, choose the appropriate tariff. Try it!

Contact us

 

If you have any questions about the service, or you require a demonstration of how EqMan works, contact us!



    Inventory: what is it, types, what is it for | EqMan