Hotel inventory

How to make the process accurate, fast and simple?

Install EqMan and:
– Conduct reconciliations without unnecessary complications
– Eliminate theft and human errors
– keep track of each piece of property

Accounting of equipment and inventory at the hotel with EqMan

  • With our application, the inventory of the hotel will be under control – the locations and people responsible for the inventory items are recorded.
  • Internal audit with our service is 65% faster than without it.
  • Theft is excluded due to the clear tracking of every detail.
  • No more unauthorized write-offs and losses.
  • The general executive receives reliable information about the affairs of the hotel at any time (remote access from any device).

Hotel inventory procedure

  • Download the EqMan app and implement it in your company.
  • Apply tags with QR codes on inventory items.
  • During the internal audit, scan the tags using a special checker or a regular scanner in your smartphone.
  • Enter all the information into the database instantly.
  • Generate reports and statistics, track the movement of inventory items, create summaries that you are interested in.
  • Make decisions and carry out planning based on the information received.

Advantages of the EqMan hotel inventory software

  • The software helps to keep records of the equipment and inventory of the hotel as accurately as possible and to access information in real-time.
  • Plan procurements, expenses, repairs, upgrades and other business operations that require awareness of the exact quantity and condition of inventory items.
  • Our software can be implemented in 1 day and does not require specially trained personnel and additional equipment, except for computers and smartphones.

Free Eqman demo!

You will learn about the features of the program and learn how to work with the service

  • Online in zoom, skype or google meet
  • At any convenient time
Book a demo

Reception / Issuance

A simplified process of issuing and accepting: choose an inventory item and a person to whom you want to issue it.

Full history of the operation

All detailed information about the interaction of employees with the inventory items will be displayed on a single screen

Creation of QR codes

Generate QR codes, print them out and glue them to the tools

Complete inventory control

Arrange storage locations for inventory items and optimize the search for the required ones.


Kit out the tools/equipment with spare parts and consumables, and perform operations only with the main tool

Access for all employees

Add all your employees from storekeepers and workers to the directors of your company

Mobile application

Use all the features of EqMan, including instant notifications of the movements of any inventory items

Move between objects

Track the movement of inventory items between all your sites and locations

Equipment price accounting

Monitor the kitting of your sites and warehouses not only in terms of range but also in monetary terms

Start using EqMan for free
Pay as your needs grow



usd 29


All rates

“Optimal” package

  • Cloud inventory
  • Adding custom fields to the tool card
  • Import and export of the tool via a file
  • Adding a photo to the tool
  • 400 tools
  • 40 users

Sign up

How to implement EqMan in 1 day?

Sign up

in the EqMan service



users and inventory items



a unique QR code and link it to the inventory item



the application and keep a record of the inventory items



and link the QR code to the inventory item

Staff training

We will help you implement the application in your company and train the staff!

Start learning

Что клиенты говорят о нас

Реальные отзывы наших клиентов!


We started using EqMan a few months ago and immediately felt the effect – the entire tool is marked, all employees use the mobile application, I know exactly who has the tool and at what facility, and handing over the tool after the facility is quick and without any questions.

We plan to cover also consumables, and leftovers for building materials using EqMan

We will also mark everything that is located in administrative buildings in order to keep records and inventory of fixed assets, furniture and office equipment.

EqMan really suited our needs very well, it became much easier for me personally to work. Keep it up!

Sergey Kovriga

For a long time, they tried to set up accounts for the movement of goods and materials. Worked in spreadsheets and journals. Everything was fine until the first inventory… Having learned about the EqMan project, we saw in it everything that we had been striving for for so long. Why become users? I will answer like this:  
  1. This product eliminates the possibility of the human factor losing something when moving. No need to look for the last in case of loss
  2. All data is always at hand
  3. Easy and fast inventory
  4. Marking is a separate praise. I recommend to everyone! Personally in our company, EqMan delights Thanks to the developers for making our work easier and more efficient!

Olga Didova

Met EqMan in May 2020. This is a great solution for both small and large companies. Very convenient functionality, you can quickly and easily take inventory, just open the application on your phone and scan the QR code. It is also very convenient to track the movement of equipment in the company and outside it.

Плюсы: – всегда знаешь где находится то или иное ТМЦ – быстрая и удобная инвентаризация – удобное приложение – лёгкость в работе

Sergey Petrenko

A very handy program for keeping records of material. Also, the approach of the staff to improve the program to our requirements.

Ludmila, Design and Test Lab

My name is Ludmila and I am an assistant manager at Design And Test Lab. At some point in the quarantine, the issue of equipment inventory became acute, because most of the employees switched to a remote work format. It has become very difficult to control which gadget is located in which part of the city at the moment. Kirill, CEO at EqMan, came to the rescue with his Eqman application and everything immediately fell into place! Now you can easily see who uses what, which gadget has just been sent for service, which one has been decommissioned, and which one needs repair or replacement (thanks to the comments in the profile of each inventory item). You have created an amazing product to help companies with a large number of inventories on their balance sheets.

Chorniy Taras

The integration of EqMan in the company has given us the opportunity to significantly reduce the time to work with the management of the company’s wealth. The guys from EqMan are very pleasantly surprised by regular improvements and attention to our needs. I consider this cooperation a very successful decision for our company!

Features of hotel resort inventory

In the hotel business, monitoring the condition, availability and compliance of assets is one of the main tasks. It is in this industry that this is so important since the room furnishings are based on material resources available. The same applies to the quality of service.

The management sets the dates of the scheduled internal audit. назначаются даты плановой ревизии. More often these are partial reconciliation in different directions. For example, the inventory of bed linen in a hotel is carried out primarily to check the condition and completeness and to know whether it is required to order new sets. This measure will depend on the linen wear rate, which depends on its quality, frequency of change, methods of washing and ironing, the number of guests.

It is also necessary to mark the cleaning equipment in a hotel and other auxiliary items and tools. This will help not only to keep records, but also to prevent theft. This will help not only to keep records, but also to prevent theft.

Need for inventory in the hotel business

Different types of hotel inventory pursue similar goals, but they may differ in details. The complexity of stock management in the industry itself is gradually increasing. This is due to the increase in the number of additional services. Now a hotel is not only renting a room with amenities.

The importance of a timely internal audit is to promptly set the current price for the room. It is important to keep a balance between economy and quality service. Sometimes it is enough to remove one olive from a standard salad recipe to get millions of savings per year.

Special attention should be paid to two categories of assets:

  • Low-value and fast-wearing items: furniture, textiles, technical equipment, lighting fixtures, staff uniforms. All these require careful wear tracking.
  • Secondary inventory: auxiliary household items, equipment, souvenir goods and coffee machines, etc. These are assets that guests are unlikely to necessarily use, but through them you can earn money or increase your goodwill. Or lose money if you buy something that is not in demand.

How to speed up inventory in a hotel

It is really hard to understand how to take the hotel inventory during a season when the influx of guests is large and the staff workload is increased. But even in such a situation, there is a way out. EqMan. With this application, you will initially be able to organize your records. It also means that the reconciliation can be carried out three times faster, theft prevented and staff work accelerated thanks to the well-organized data. Download the service for free and see its benefits for yourself!

Contact us


If you have any questions about the service, or you require a demonstration of how EqMan works, contact us!

    Hotel inventory. Hotel program | EqMan