Inventory of computers and equipment in the office

Features of computer equipment accounting

PCs and components are included in accounting documents as inventory or as part of fixed assets. There is also a difference between recording individual inventory items and their groups. For example, the system unit, mouse, uninterruptible power supply, keyboard and monitor cannot be used independently, so they are to be entered into the registry as a group. Also, the total cost of the PC includes the cost of the services of the technician, if external services were required.

To avoid confusion, you need a software application for the inventory of equipment – you initially set the criteria for classification when the inventory items are recorded. Then, during reconciliation, the information is entered automatically – you do not have to decide on-site, which means that errors will be excluded. A big plus is also that in a specialized application, not only the type of equipment can be set, but also the place where it should be located, as well as the employee to whom the item is allocated. So you are able not only to know the quantity but also to monitor the location of the assets, and in case of damage, you will know who to hold accountable for.

Why and how often is the inventory of computers and office equipment carried out

Scheduled reconciliation is usually carried out once a year before reporting. Unscheduled internal audits may be appointed by management and carried out when the situation requires. Reconciliation of the availability of consumables and office equipment is usually carried out more often than for PCs since common items are subject to faster wear and breakage.

Why this is done: awareness of the quantity and condition of equipment helps management not only to understand the situation with inventory items but also to identify unused assets, optimize procurement costs, repair equipment on time, hand it over for spare parts and write off failed items. Competent organization of computer equipment accounting harmonizes the operation of any enterprise, helps to avoid unnecessary costs and bring the company to the next level.

A feature of working with such equipment is the frequent need for modernization and replacement, even if the assets are still in working condition. This is due to obsolescence. A timely internal audit will help to identify those units that need to be updated. And with the EqMan service, it will be possible to create a convenient replacement schedule so as not to change everything at once and not leave the office without the main tools of work.

Inventory of computer equipment: automated methods

A modern enterprise cannot do without computer equipment accounting automation. With the EqMan application, the reconciliation is three times faster, and the accuracy and order in the records tend to the maximum value.

Both private entrepreneurs and large holdings can select the functionality according to their needs. We offer several tariffs, they differ both in price and features. Thanks to this, small businesses do not overpay for complex functions that are not used, and commercial and industrial giants receive a fully customizable solution. If the software is connected to the network, it is possible to automatically carry out reconciliation of all devices on the network, as well as specialized software, which is also on the balance sheet.

Today, automatic computer inventory means not only a convenience, but also a necessity. This is the way to increase competitiveness. While others are counting on their fingers and using tables, wasting time, looking for sources of shortage and distracting employees, you can take care of your main activity. The order in the office and the documents, the elimination of theft and unforeseen expenses – all this is what our service offers. Install EqMan for free and see its benefits for yourself!