Inventory of computers and equipment in the office

Take inventory quickly and without unnecessary hassle!

Together with EqMan, the inventory of computer equipment in your office can be carried out clearly and 65% faster than with manual counting!
Install EqMan and:
– forget about the shortages
– irregularities in the records
– draw up acts and documents automatically

Taking inventory of computers with EqMan

  • Stick NFC tags or QR codes on tangible assets, instantly scan them during the internal audit.
  • A smartphone is enough: no more additional devices.
  • Fast and accurate: office equipment inventory software speeds up the process by 3 times.
  • This task can be handled even by employees without experience in conducting reconciliation, with the application the task becomes simple and understandable.

Taking inventory of office furniture

  • Accurate quantity recording: scan QR codes and the software will enter information into the database automatically, errors due to human fault are excluded.
  • With our service, the inventory of furniture in your office will not interfere with the workflow and will not cause downtime.
  • Now the inventory of furniture provides insight not only into the quantity and condition of items but also their location, assignment to departments and employees who are responsible for the assets.

Advantages of the EqMan office inventory software

  • The software for the inventory of computers allows you to create a convenient schedule for modernization and repair.
  • The implementation of the service will take only one day and the benefits of its use guarantee advantages for years to come.
  • Our software for accounting of computer equipment helps to eliminate fraud thanks to the two-factor authentication – thefts are receding into the past.
  • Try a free trial version for an unlimited amount of time, switch to a convenient tariff when there is a need to expand the functionality.

Free Eqman demo!

You will learn about the features of the program and learn how to work with the service

  • Online in zoom, skype or google meet
  • At any convenient time
Book a demo

Reception / Issuance

Simplified process of issuing and accepting: choose any item in the office and choose who you issue it to

Full history of the operation

All detailed information about the interaction of employees with items in the office will be displayed on a single screen

Creation of QR codes

Generate QR codes, print them out and glue them to your computers or office equipment

Complete inventory control

Optimize the search for necessary items in the office


Complete computers and equipment with components and parts

Access for all employees

Add all employees of your company

Mobile app

Use all the features of EqMan, including instant notifications of the movements of any items

Move between objects

Track the movement of inventory items between all offices and locations

Equipment price accounting

Monitor the kitting of your sites and warehouses not only in terms of range but also in monetary terms

Start using EqMan for free
Pay as your needs grow



usd 29


All rates

“Optimal” package

  • Cloud inventory
  • Adding custom fields to the tool card
  • Import and export of the tool via a file
  • Adding a photo to the tool
  • 400 tools
  • 40 users

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How to implement EqMan in 1 day?

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in the EqMan service



users and inventory items



a unique QR code and link it to the inventory item



the application and keep a record of the inventory items



and link the QR code to the inventory item

Staff training

We will help you implement the application in your company and train the staff!

Start learning

Что клиенты говорят о нас

Реальные отзывы наших клиентов!


We started using EqMan a few months ago and immediately felt the effect – the entire tool is marked, all employees use the mobile application, I know exactly who has the tool and at what facility, and handing over the tool after the facility is quick and without any questions.

We plan to cover also consumables, and leftovers for building materials using EqMan

We will also mark everything that is located in administrative buildings in order to keep records and inventory of fixed assets, furniture and office equipment.

EqMan really suited our needs very well, it became much easier for me personally to work. Keep it up!

Sergey Kovriga

For a long time, they tried to set up accounts for the movement of goods and materials. Worked in spreadsheets and journals. Everything was fine until the first inventory… Having learned about the EqMan project, we saw in it everything that we had been striving for for so long. Why become users? I will answer like this:  
  1. This product eliminates the possibility of the human factor losing something when moving. No need to look for the last in case of loss
  2. All data is always at hand
  3. Easy and fast inventory
  4. Marking is a separate praise. I recommend to everyone! Personally in our company, EqMan delights Thanks to the developers for making our work easier and more efficient!

Olga Didova

Met EqMan in May 2020. This is a great solution for both small and large companies. Very convenient functionality, you can quickly and easily take inventory, just open the application on your phone and scan the QR code. It is also very convenient to track the movement of equipment in the company and outside it.

Плюсы: – всегда знаешь где находится то или иное ТМЦ – быстрая и удобная инвентаризация – удобное приложение – лёгкость в работе

Sergey Petrenko

A very handy program for keeping records of material. Also, the approach of the staff to improve the program to our requirements.

Ludmila, Design and Test Lab

My name is Ludmila and I am an assistant manager at Design And Test Lab. At some point in the quarantine, the issue of equipment inventory became acute, because most of the employees switched to a remote work format. It has become very difficult to control which gadget is located in which part of the city at the moment. Kirill, CEO at EqMan, came to the rescue with his Eqman application and everything immediately fell into place! Now you can easily see who uses what, which gadget has just been sent for service, which one has been decommissioned, and which one needs repair or replacement (thanks to the comments in the profile of each inventory item). You have created an amazing product to help companies with a large number of inventories on their balance sheets.

Chorniy Taras

The integration of EqMan in the company has given us the opportunity to significantly reduce the time to work with the management of the company’s wealth. The guys from EqMan are very pleasantly surprised by regular improvements and attention to our needs. I consider this cooperation a very successful decision for our company!

Features of computer equipment accounting

PCs and components are included in accounting documents as inventory or as part of fixed assets. There is also a difference between recording individual inventory items and their groups. For example, the system unit, mouse, uninterruptible power supply, keyboard and monitor cannot be used independently, so they are to be entered into the registry as a group. Also, the total cost of the PC includes the cost of the services of the technician, if external services were required.

To avoid confusion, you need a software application for the inventory of equipment – you initially set the criteria for classification when the inventory items are recorded. Then, during reconciliation, the information is entered automatically – you do not have to decide on-site, which means that errors will be excluded. A big plus is also that in a specialized application, not only the type of equipment can be set, but also the place where it should be located, as well as the employee to whom the item is allocated. So you are able not only to know the quantity but also to monitor the location of the assets, and in case of damage, you will know who to hold accountable for.

Why and how often is the inventory of computers and office equipment carried out

Scheduled reconciliation is usually carried out once a year before reporting. Unscheduled internal audits may be appointed by management and carried out when the situation requires. Reconciliation of the availability of consumables and office equipment is usually carried out more often than for PCs since common items are subject to faster wear and breakage.

Why this is done: awareness of the quantity and condition of equipment helps management not only to understand the situation with inventory items but also to identify unused assets, optimize procurement costs, repair equipment on time, hand it over for spare parts and write off failed items. Competent organization of computer equipment accounting harmonizes the operation of any enterprise, helps to avoid unnecessary costs and bring the company to the next level.

A feature of working with such equipment is the frequent need for modernization and replacement, even if the assets are still in working condition. This is due to obsolescence. A timely internal audit will help to identify those units that need to be updated. And with the EqMan service, it will be possible to create a convenient replacement schedule so as not to change everything at once and not leave the office without the main tools of work.

Inventory of computer equipment: automated methods

A modern enterprise cannot do without computer equipment accounting automation. With the EqMan application, the reconciliation is three times faster, and the accuracy and order in the records tend to the maximum value.

Both private entrepreneurs and large holdings can select the functionality according to their needs. We offer several tariffs, they differ both in price and features. Thanks to this, small businesses do not overpay for complex functions that are not used, and commercial and industrial giants receive a fully customizable solution. If the software is connected to the network, it is possible to automatically carry out reconciliation of all devices on the network, as well as specialized software, which is also on the balance sheet.

Today, automatic computer inventory means not only a convenience, but also a necessity. This is the way to increase competitiveness. While others are counting on their fingers and using tables, wasting time, looking for sources of shortage and distracting employees, you can take care of your main activity. The order in the office and the documents, the elimination of theft and unforeseen expenses – all this is what our service offers. Install EqMan for free and see its benefits for yourself!

Contact us


If you have any questions about the service, or you require a demonstration of how EqMan works, contact us!

    Inventory of computers and equipment in the office